TENDER · HIGH_PRIORITY
Emergency Lighting Inspection, Testing and Maintenance Services
Staffordshire County Council
What happened?
Tender notice from Staffordshire County Council. Relevance is supported by notice evidence.
Value
KNOWN · STRATEGIC
KNOWN · STRATEGIC
Urgency
BACKGROUND
BACKGROUND
Confidence
HIGH
HIGH
Recommended action
REVIEW BID / NO-BID
REVIEW BID / NO-BID
Facts
{
"award_values": [],
"buyer": "Staffordshire County Council",
"buyer_reference": "IA3965",
"contact_email": "michelle.davies@staffordshire.gov.uk",
"contact_name": null,
"contact_restrictions": [
"Any questions regarding the tender must go through the e-tendering system via the message function."
],
"contacts": [
{
"email": "michelle.davies@staffordshire.gov.uk",
"organisation": "Staffordshire County Council"
}
],
"contract_terms": [
{
"endDate": "2029-04-30T23:59:59+01:00",
"maxExtentDate": "2031-04-30T23:59:59+01:00",
"startDate": "2027-05-01T00:00:00+01:00"
}
],
"cpv": [
{
"description": "Emergency lighting equipment",
"id": "31518200",
"scheme": "CPV"
},
{
"description": "Repair and maintenance services",
"id": "50000000",
"scheme": "CPV"
}
],
"currency": "GBP",
"days_to_deadline": -10,
"deadline": "2026-10-06T12:00:00+01:00",
"deadline_conflict": false,
"deadline_kind": "PARTICIPATION",
"deadline_narrative": "",
"deadline_structured": "2026-10-06T12:00:00+01:00",
"deadline_time_unpublished": false,
"demo_evidence": [
"-\tAll Engineers intending to deliver this contract must demonstrate the attendance and successful completion of a recognised course for emergency light maintenance provided by a nationally recognised organisation.",
"-\tAll Engineers intending to carry out remedial works, including the replacement of emergency lights and their associated components, must demonstrate:"
],
"direct_contact_evidence": [],
"engagement_route": "",
"estimated_value": 1000000,
"expansion_scope": "Complete official OCDS release; linked restricted documents require separate verification.",
"extensions": [
{
"description": "2 x 1 years to extend to 30th April 2030 and 30th April 2031"
}
],
"fully_expanded": true,
"geographic_scope": [
[
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UK"
}
]
],
"hidden_opportunity": true,
"historical_engagement_evidence": "",
"incumbent_evidence": [],
"linked_documents": [
{
"description": "Not published",
"documentType": "conflictOfInterest",
"id": "conflictOfInterest"
},
{
"description": "SCC eTendering Portal User Guide",
"documentType": "biddingDocuments",
"format": "application/pdf",
"id": "A-22072",
"url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-22072"
},
{
"datePublished": "2026-09-07T17:01:38+01:00",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"format": "text/html",
"id": "084613-2026",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/084613-2026"
}
],
"lot_count": 1,
"lot_scope": [
{
"description": null,
"id": "1",
"title": null,
"value": {
"amount": 1000000,
"amountGross": 1200000,
"currency": "GBP"
}
}
],
"meeting_evidence": [],
"notice_type": "TENDER",
"procurement_method": "Competitive flexible procedure",
"procurement_status": "active",
"publication_date": "2026-09-07T17:01:38+01:00",
"published_corrections": [],
"published_notice_types": [
"UK4"
],
"published_requirement": "The purpose is to provide annual Planned Inspection and Testing of maintained and non-maintained luminaires, illuminated escape signage and associated battery systems where present. The Contract comprises Planned Inspection and Testing of emergency lighting systems and Responsive Fault Attendance for reported faults and system failures. The Contract does not include guaranteed remedial works, installations, system upgrades or replacement equipment.\nA 24/7 callout facility will be required to deliver responsive fault activities.\nThe Contract is to enable the inspection and testing of Staffordshire County Council's (SCC's) Corporate properties and Local Education Authority (LEA) Maintained Schools. Additionally, the Contract Managing Agent may use the Contract for some or all its customers' 200+ Academy, Fire Service and other properties.\nThere are presently approximately 471 properties under contract, which are anticipated to be transferred to this agreement. The properties include all types of buildings operated by a Local Authority including educational, residential care homes, civic buildings, offices, fire stations, enterprise centres and small industrial units. \nPlease note: The Council is awarding a single supplier Framework",
"questionnaire_evidence": [],
"reference": "084613-2026",
"registration_evidence": [],
"relevance_evidence": {
"INSPECTION": [
"inspection and testing"
],
"REMEDIAL_ENGINEERING": [
"remedial work"
]
},
"requirement_items": "\n",
"selection_requirements": [
{
"criteria": [
{
"description": "Staffordshire County Council requires the successful Supplier to have ongoing 3rd party accreditations which meet the following requirements during the term of the Framework:\n1. To have a compliant Health & Safety accreditation performed by a Safety Schemes in Procurement ('SSIP'). For more information refer to the link https://ssip.org.uk/members/#\n2: Valid and compliant member of an independent pre-qualification accrediting body. for example, Constructionline (accredited to a minimum membership level of 'GOLD') or other equivalent bodies, offer such a service.\nNote 1 - the accrediting bodies must allow for annual refreshes/vetting of the Supplier in the areas\nNote 2 - where brand names are mentioned, the Authority will consider equivalents\nNote 3 - evidence of the above accreditations MUST be provided to the Authority by successful Supplier by the end of standstill period.\nCompetency requirements:\n-\tAll Engineers intending to deliver this contract must demonstrate the attendance and successful completion of a recognised course for emergency light maintenance provided by a nationally recognised organisation. Examples of such courses include:\no\tThe NICEIC's Emergency Lighting Systems' Design and Maintenance.\no\tCity & Guilds TS4U Emergency Lighting Course.\no\tProactive Technical Training's Emergency Lighting.\n-\tAll Engineers intending to carry out remedial works, including the replacement of emergency lights and their associated components, must demonstrate:\no\tThe attendance and successful completion of a safe isolation course.\no\tThe attendance and successful completion of City & Guilds 2382 - Requirements for electrical installations (currently 18th edition).\no\tFormal competencies for the work of which they carry out.\n-\tAll Engineers intending to deliver this contract must have undertaken asbestos awareness training within the past 12 months accredited by the UK Asbestos Training Association (UKATA), Independent Asbestos Training Providers (IATP) or equivalent. This training must be continuous, with a valid certificate maintained at all times within a 12 month period.\n-\tAll Engineers intending to deliver this contract must evidence training for working at heights within the past 5 years.\n-\tAny personnel operating specific access equipment must evidence training for that type of equipment- such as ladders, podium steps, scaffold towers, Mobile elevating work platforms (MEWPs) or any other specialist access equipment - within the past 5 years.\nAny personnel utilised on this contract must have an Enhanced DBS check",
"type": "technical"
}
]
}
],
"sme_suitability": [
{
"sme": true,
"vcse": true
}
],
"submission_method": "The tender documents are available through Staffordshire County Councils e-tendering system 'Proactis'.\nhttps://supplierlive.proactisp2p.com\nAll bids must be submitted back to Proactis prior to the tender deadline. Any questions regarding the tender must go through the e-tendering system via the message function.",
"value_excluding_vat": 1000000,
"value_including_vat": 1200000,
"value_minimum": null,
"value_scope": "TOTAL_NOTICE_NOT_PURA_ADDRESSABLE",
"vat_basis": "excl. VAT"
}Commercial inferences
[
{
"basis": {
"INSPECTION": [
"inspection and testing"
],
"REMEDIAL_ENGINEERING": [
"remedial work"
]
},
"type": "HIDDEN_ADDRESSABLE_ELEMENT"
}
]Unknowns
[]
Possible services
[
{
"confidence": "HIGH",
"rationale": "remedial work",
"service": "REMEDIAL_ENGINEERING"
},
{
"confidence": "HIGH",
"rationale": "inspection and testing",
"service": "INSPECTION"
}
]Provenance
{
"licence": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
"ocid": "ocds-h6vhtk-06f3f1",
"release_id": "084613-2026"
}Related signals
[]