TENDER · ACT_NOW
LHP572 Housing, Asset, Repairs and Compliance Management Solution
LINCOLNSHIRE HOUSING PARTNERSHIP LIMITED
What happened?
Tender notice from LINCOLNSHIRE HOUSING PARTNERSHIP LIMITED. Relevance is supported by notice evidence.
Value
KNOWN · STRATEGIC
KNOWN · STRATEGIC
Urgency
THIS_WEEK
THIS_WEEK
Confidence
HIGH
HIGH
Recommended action
REVIEW BID / NO-BID
REVIEW BID / NO-BID
Facts
{
"award_values": [],
"buyer": "LINCOLNSHIRE HOUSING PARTNERSHIP LIMITED",
"buyer_reference": "LHP572",
"communications_qualification": {
"bespoke_software_demand": "UNKNOWN",
"buyer_role": "UNKNOWN",
"contact_ready": false,
"state": "UNQUALIFIED_BUSINESS_PROBLEM_MATCH"
},
"contact_email": "procurement@lincolnshirehp.com",
"contact_name": null,
"contact_restrictions": [],
"contacts": [
{
"email": "procurement@lincolnshirehp.com",
"organisation": "LINCOLNSHIRE HOUSING PARTNERSHIP LIMITED"
}
],
"contract_terms": [
{
"endDate": "2032-03-31T23:59:59+01:00",
"maxExtentDate": "2034-03-31T23:59:59+00:00",
"startDate": "2027-04-01T00:00:00+01:00"
},
{
"endDate": "2032-03-31T23:59:59+01:00",
"maxExtentDate": "2034-03-31T23:59:59+00:00",
"startDate": "2027-04-01T00:00:00+01:00"
},
{
"endDate": "2032-03-31T23:59:59+01:00",
"maxExtentDate": "2034-03-31T23:59:59+00:00",
"startDate": "2027-04-01T00:00:00+01:00"
}
],
"cpv": [
{
"description": "Software package and information systems",
"id": "48000000",
"scheme": "CPV"
}
],
"currency": "GBP",
"days_to_deadline": 12,
"deadline": "2026-10-19T12:00:00+01:00",
"deadline_conflict": false,
"deadline_kind": "PARTICIPATION",
"deadline_narrative": "",
"deadline_structured": "2026-10-19T12:00:00+01:00",
"deadline_time_unpublished": false,
"demo_evidence": [
"10% Formal Presentation of Response",
"Stage 3 \u2013 Presentation Stage: LHP will invite all shortlisted Tenderers who submitted a compliant ITT submission in Stage 2 to deliver a presentation to assess the veracity of their offers."
],
"direct_contact_evidence": [],
"engagement_route": "",
"estimated_value": 3000000,
"expansion_scope": "Complete official OCDS release; linked restricted documents require separate verification.",
"extensions": [
{
"description": "2 possible extensions of 12 months"
},
{
"description": "2 possible extensions of 12 months"
},
{
"description": "2 possible extensions of 12 months"
}
],
"fully_expanded": true,
"geographic_scope": [
[
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE13"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF3"
}
],
[
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE13"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF3"
}
],
[
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKE13"
},
{
"country": "GB",
"countryName": "United Kingdom",
"region": "UKF3"
}
]
],
"hidden_opportunity": true,
"historical_engagement_evidence": "",
"incumbent_evidence": [],
"linked_documents": [
{
"description": "Not published",
"documentType": "conflictOfInterest",
"id": "conflictOfInterest"
},
{
"datePublished": "2026-09-24T09:09:32+01:00",
"description": "Tender notice on Find a Tender",
"documentType": "tenderNotice",
"format": "text/html",
"id": "090392-2026",
"noticeType": "UK4",
"url": "https://www.find-tender.service.gov.uk/Notice/090392-2026"
}
],
"lot_count": 3,
"lot_scope": [
{
"description": "Housing Management System (HMS): tenancy, rents, lettings, arrears, income, asset management, compliance, CRM and case management.",
"id": "1",
"title": "Lot 1 \u2013 Housing Management System (HMS):",
"value": {
"amount": 0,
"amountGross": 0,
"currency": "GBP"
}
},
{
"description": "Repairs Management System (RMS) and Dynamic Scheduler: responsive, planned and cyclical repairs, dynamic scheduling and resource optimisation across the in-house DLO and external contractors, and mobile working.",
"id": "2",
"title": "Lot 2 \u2013 Repairs Management System (RMS) and Dynamic Scheduler",
"value": {
"amount": 0,
"amountGross": 0,
"currency": "GBP"
}
},
{
"description": "Housing Management System (HMS): tenancy, rents, lettings, arrears, income, asset management, compliance, CRM and case management and Repairs Management System (RMS) and Dynamic Scheduler: responsive, planned and cyclical repairs, dynamic scheduling and resource optimisation across the in-house DLO and external contractors, and mobile working.",
"id": "3",
"title": "Lot 3 Combined Lot Housing Management System and Repairs Management System",
"value": {
"amount": 0,
"amountGross": 0,
"currency": "GBP"
}
}
],
"meeting_evidence": [],
"notice_type": "TENDER",
"procurement_method": "Competitive flexible procedure",
"procurement_status": "active",
"publication_date": "2026-09-24T09:09:32+01:00",
"published_corrections": [],
"published_notice_types": [
"UK4"
],
"published_requirement": "Lincolnshire Housing Partnership (LHP) is a greater Lincolnshire based housing association created in April 2018. LHP is a charity regulated as a Community Benefit Society and a not for profit housing provider regulated by the Regulator for Social Housing. \nLHP\u2019s Data and Technology Strategy 2026\u20132029 sets out LHP\u2019s vision to become a digitally confident, data-driven housing association by March 2029, supported by a sequenced three-year roadmap structured around three phases: Foundations (Year 1, 2026/27), Transformation (Year 2, 2027/28), and Innovation (Year 3, 2028/29).\nThe strategy has one overriding objective: to give LHP the technology and data foundations it needs to achieve and sustain a C1 Consumer Standard grading, with a target of March 2027. The most important implication is that LHP needs a modern, integrated housing and repairs platform, supported by a clear integration architecture and a stronger data foundation.\n\uf0a7\tCore Systems \u2014 a modern, integrated core housing and repairs platform at the heart of operations, supplemented where necessary by specialist capability that is tightly integrated into the target architecture, replacing our Housing Management System alongside a fit-for-purpose finance system and consolidated service charge platform.\n\uf0a7\tData Foundation \u2014 the Data Warehouse as a single source of truth, with Power BI as the reporting and analytics layer and governance embedded through the Data Stewards.\n\uf0a7\tIntegration Layer \u2014 an API-first architecture with a strategic integration partner, removing manual re-keying between core systems, with the integration architecture agreed before any new system is procured.\n\uf0a7\tCustomer & Colleague Experience \u2014 a fully AI-enabled CXone contact centre, an enhanced customer portal integrated with the new HMS, and mobile-first field working tools.\nWithin this roadmap, the HMS/Digital Repairs Options is a priority Year 1 initiative. The decisions taken through this appraisal will shape the future platform architecture, the integration approach, and the sequencing of wider change across the strategy period.\nThis project is associated with the procurement of a solution for a Housing Management System, Repairs Platform and Dynamic Scheduling tool.\nAccess to the procurement documentation can be found at the following address: https://in-tendhost.co.uk/lhp/aspx/Home",
"questionnaire_evidence": [
"Stage 1 \u2013 Procurement Specific Questionnaire (PSQ): LHP will assess all PSQ submissions received by the deadline to determine which Tenderers have not breached the exclusion grounds and have met conditions of participation within the PSQ."
],
"reference": "090392-2026",
"registration_evidence": [],
"relevance_evidence": {
"ASSET_PORTAL_QR": [
"compliance management",
"digital",
"platform",
"portal",
"software",
"system"
],
"COMMUNICATIONS_RESEARCH": [
"contact centre"
],
"SOFTWARE_DELIVERY": [
"customer portal"
]
},
"requirement_items": "\n\n\nHousing Management System (HMS): tenancy, rents, lettings, arrears, income, asset management, compliance, CRM and case management.\nRepairs Management System (RMS) and Dynamic Scheduler: responsive, planned and cyclical repairs, dynamic scheduling and resource optimisation across the in-house DLO and external contractors, and mobile working.\nHousing Management System (HMS): tenancy, rents, lettings, arrears, income, asset management, compliance, CRM and case management and Repairs Management System (RMS) and Dynamic Scheduler: responsive, planned and cyclical repairs, dynamic scheduling and resource optimisation across the in-house DLO and external contractors, and mobile working.",
"selection_requirements": [
{
"criteria": [
{
"description": "Please refer to section 13 of the PSQ document",
"type": "economic"
},
{
"description": "Please refer to sections 20-24 of the PSQ document and Appendix A LHP - PSQ Pass Criteria",
"type": "technical"
},
{
"description": "Please refer to sections 20-24 of the PSQ document and Appendix A LHP - PSQ Pass Criteria",
"forReduction": true
}
]
},
{
"criteria": [
{
"description": "Please refer to section 13 of the PSQ document",
"type": "economic"
},
{
"description": "Please refer to sections 20-24 of the PSQ document and Appendix A LHP - PSQ Pass Criteria",
"type": "technical"
},
{
"description": "Please refer to sections 20-24 of the PSQ document and Appendix A LHP - PSQ Pass Criteria",
"forReduction": true
}
]
},
{
"criteria": [
{
"description": "Please refer to section 13 of the PSQ document",
"type": "economic"
},
{
"description": "Please refer to sections 20-24 of the PSQ document and Appendix A LHP - PSQ Pass Criteria",
"type": "technical"
}
]
}
],
"sme_suitability": [
{
"sme": true,
"vcse": true
},
{
"sme": true,
"vcse": true
},
{
"sme": true,
"vcse": true
}
],
"submission_method": "https://supplier.in-tend.co.uk/lhp/home",
"value_excluding_vat": 3000000,
"value_including_vat": 3600000,
"value_minimum": null,
"value_scope": "TOTAL_NOTICE_NOT_PURA_ADDRESSABLE",
"vat_basis": "excl. VAT"
}Commercial inferences
[
{
"basis": {
"ASSET_PORTAL_QR": [
"compliance management",
"digital",
"platform",
"portal",
"software",
"system"
],
"COMMUNICATIONS_RESEARCH": [
"contact centre"
],
"SOFTWARE_DELIVERY": [
"customer portal"
]
},
"type": "HIDDEN_ADDRESSABLE_ELEMENT"
}
]Unknowns
[]
Possible services
[
{
"confidence": "HIGH",
"rationale": "customer portal",
"service": "SOFTWARE_DELIVERY"
},
{
"confidence": "HIGH",
"rationale": "compliance management, digital, platform, portal, software, system",
"service": "ASSET_PORTAL_QR"
},
{
"confidence": "HIGH",
"rationale": "contact centre",
"service": "COMMUNICATIONS_RESEARCH"
}
]Provenance
{
"licence": "http://www.nationalarchives.gov.uk/doc/open-government-licence/version/3/",
"ocid": "ocds-h6vhtk-06d3e9",
"release_id": "090392-2026"
}Related signals
[]